Automate cleaning and maintenance tasks

The worst way to schedule cleanings is to remember them. It works right up until the week three checkouts land on the same morning, and the one you forget is the one with a same-day arrival behind it. Task rules take remembering out of the system: the booking creates the work.

Create your first rule

Start with the rule every property needs: a cleaning after each checkout. In the task settings, create a rule with checkout as the trigger, the cleaning task type, and a due time that leaves room before the next arrival. From then on, every checkout on the calendar generates its own cleaning task, including the bookings that arrive from Airbnb or Booking.com while you sleep.

Give the task a checklist

A task called "clean the apartment" means something different to everyone who reads it. A checklist makes the standard explicit: linen changed, consumables restocked, hot water checked, photos of anything broken. The cleaner ticks items off as they go, and "done" starts meaning the same thing every time, whoever did the work.

Assign the work

Invite your cleaners and co-hosts as team members with their own logins. Their role shows them their tasks and the calendar context they need, and nothing else. Rules can assign work automatically, so the Tuesday cleaner gets Tuesday's checkouts without a morning text thread.

Let overdue flags do the nagging

Tasks that pass their due time get flagged automatically. Instead of scrolling the calendar looking for what might have slipped, you check one list, and the list is usually empty. Add rules for the rest of the recurring work as it proves itself: inspections before arrivals, a maintenance walkthrough on the first of the month, whatever your operation repeats.